{"id":9004111223078810,"date":"2021-08-24T14:52:26","date_gmt":"2021-08-24T18:52:26","guid":{"rendered":"https:\/\/www.pragmaticinstitute.com\/?p=9004111222787804"},"modified":"2024-07-23T18:22:09","modified_gmt":"2024-07-23T18:22:09","slug":"quick-guide-how-to-build-a-successful-mentorship-program","status":"publish","type":"resources","link":"https:\/\/www.pragmaticinstitute.com\/resources\/articles\/product\/quick-guide-how-to-build-a-successful-mentorship-program\/","title":{"rendered":"[Quick Guide] How to Build a Successful Mentorship Program"},"content":{"rendered":"

When you are on a career path, there are plenty of others who are on a similar journey. Some people are further along and have been where you are right now. Others are behind you, and they can\u2019t wait to reach the milestones you\u2019ve already completed.<\/p>\n

Mentorship happens when two people realize the path isn\u2019t a race and instead of keeping our \u201csecrets of success,\u201d we share them.<\/p>\n

We reach in front of us as mentees to learn how others navigated similar journeys and we reach behind us to teach those who are just now encountering the challenges we\u2019ve already conquered.<\/p>\n

When these types of relationships are built well and intentionally, we can have a thriving network of successful professionals who are better because of the time they spent together.<\/p>\n

In my career, I have been both a mentor and a mentee. In fact, I am both right now. I care deeply about these types of relationships because I know just how important they are to long-term career development.<\/p>\n

In my experience, I\u2019ve found that a good mentee is ready to work hard toward goals, follows through on commitments, maintains a positive outlook and practices active listening. A good mentor is empathetic, patient, responsive and insightful.<\/p>\n

I have also learned a lot about mentoring by building programs for companies, so I am going to share what a successful mentorship structure looks like so you can incorporate these types of relationships into your workplace and life.<\/p>\n

Seven Ingredients for a Successful Mentorship Relationship<\/h2>\n

After having many mentorship structures, I\u2019ve discovered seven key ingredients that consistently lead to a successful mentorship relationship. If one is missing, the meetings aren\u2019t nearly as productive or helpful, and that\u2019s true if I am the mentee or the mentor.<\/p>\n

    \n
  1. Self-Reflection<\/strong>
    \nWhen beginning a mentorship, it is imperative that the mentee takes the time to determine the areas where support will be required. Self-reflection is the constitution that the mentorship will be built upon.<\/li>\n
  2. Defined Goals and Objectives<\/strong>
    \nDo this within a framework that looks at how those specific goals will solve current problems. Also, ensure there is some way to measure progress or success. This gives the relationship some substance.<\/li>\n
  3. Agreement<\/strong>
    \nThe mentor must make time for the mentee. However, it is equally important that the mentee takes control of the relationship. This means that he\/she is responsible for the productiveness of the time spent together, decides on the topics brought to the table, asks the questions and discerns the takeaways from each given meeting.<\/li>\n
  4. Situation<\/strong>
    \nConsider seeking mentorship outside of the organization where you work in order to learn different perspectives and views. Sometimes when you pick someone that’s within the same organization, you\u2019ll think similarly, approach problems in the same way and share similar life experiences. An ideal mentorship opens the mentee up to new ways of looking at problems. Diverse experiences are the necessary environment for innovative solutions.<\/li>\n
  5. Trust <\/strong>
    \nIf you don\u2019t trust someone, it won\u2019t be reciprocated and in turn, respect can\u2019t be built. In a mentorship, the mentee may need to share difficult situations they\u2019re experiencing at work with a coworker or a boss, and having confidence in the mentor\u2019s discretion ensures a healthy relationship. It helps if the mentor can weigh in with similar experiences they’ve had in the workplace to offer insight. I had one mentee who said that she felt empowered to creatively solve the roadblocks in her career because she felt seen and heard. She showed up prepared and ready for our biweekly meetings, and she got a lot from the relationship.<\/li>\n
  6. Feedback <\/strong>
    \nThe mentor must be able to provide quality feedback. The mentee must be open to receive criticism in the form of feedback. The whole idea is to learn and let go of previous thought patterns.<\/li>\n
  7. Acclamation<\/strong>
    \nThis is the best part of the process. It\u2019s where the successes come together. Look back at the journey as a yardstick for how much the mentee has grown.<\/li>\n<\/ol>\n

    How to Build an Effective Meeting Structure<\/h2>\n

    For many, the thought of starting a mentor\/mentee relationship feels ambiguous and daunting. The right structure can bring clarity to the relationship and create a productive environment for both people.<\/p>\n

    Prior to the Meetings<\/h3>\n

    Make sure that they are prepared for meetings and the relationship.<\/strong><\/p>\n

    In every mentorship, both people are busy with their lives and careers. It helps to schedule regular dates and times to meet. However, in this relationship, the mentee needs to both take initiative and remain flexible to the mentor\u2019s schedule and priorities.<\/p>\n

    To prepare for regular sessions after the initial meeting, I ask the mentee to share their top three areas they would like to discuss. It helps me know how to guide the conversation and what examples should be shared. I ask them to just send over a quick note, even if it\u2019s the day before our scheduled time together.<\/p>\n

    Initial Meeting<\/h3>\n

    During the first meeting, you lay the ground rules to ensure a productive relationship.<\/strong> I like to share a partnership checklist that we use at my consulting company. But most importantly, we outline expectations, set goals, schedule meetings and develop an action plan. Mentees need to know what is expected of them, as well as their own expectations in terms of what they want to learn and gain from the relationship.<\/p>\n

    Regular Meetings<\/h3>\n

    As the relationship moves beyond introductions, the conversations should be collaborative.<\/strong> The mentor should work to help the mentee stay goal-focused by monitoring his\/her progress and outcomes.<\/p>\n

    I like to ask them questions about their projects like, \u201cHey, how did that presentation go? I know you were worried about it. Were you okay in front of the directors?\u201d It\u2019s in those conversations that you can identify where they are having success and those they may want to improve.<\/p>\n

    I had one of my mentees say to me once \u201cI choked in front of all the directors because they asked me some questions. I didn’t have an answer.\u201d<\/p>\n

    I said, \u201cOkay, but what did we talk about?\u201d<\/p>\n

    He said, \u201cYou taught me to say let me get back to you.\u201d<\/p>\n

    I asked him if he did that and he said yes, so I told him he didn\u2019t choke, he just didn\u2019t know an answer and it\u2019s okay to respond later. Sometimes mentoring is just teaching people to have the right response in uncomfortable situations.<\/p>\n

    The mentor can also provide the mentee with a self-assessment and perhaps a mid-term assessment to monitor progress and make pivots when necessary. I typically ask for reflections on a regular basis based on the progress of the mentee.<\/p>\n

    Last Meeting<\/h3>\n

    Some mentorship programs are long-term, meaning they last years or they don\u2019t have a specific end date. However, most mentorship structures involve a start and end date. The last meeting of mentorship is important because it\u2019s when both people can celebrate all the progress.<\/strong> You should also review goals, discuss learnings and establish future goals.<\/p>\n

    Positive Outcomes From Mentorship Programs<\/h2>\n

    Many people believe that mentorship is a formal exchange of knowledge that benefits the mentee more than the mentor, but both people experience growth during the shared experience.<\/p>\n

    In the mentorship program, mentees benefit from positive word-of-mouth affirmations, constructive criticism and, ideally, professional growth including promotions.<\/p>\n

    Mentors get the satisfaction of helping others achieve their goals, and they gain experience with coaching and leadership which could propel their career as well.<\/p>\n

    Both people in the relationship see growth in their professional network, which could lead to an increase in job opportunities in the future.<\/p>\n","protected":false},"excerpt":{"rendered":"

    When you are on a career path, there are plenty of others who are on a similar journey. Some people are further along and have been where you are right now. Others are behind you, and they can\u2019t wait to reach the milestones you\u2019ve already completed. Mentorship happens when two people realize the path isn\u2019t […]<\/p>\n","protected":false},"author":2,"featured_media":9004111222788821,"menu_order":0,"template":"","categories":[9004111222509561,9004111222497039],"tags":[],"content-series":[],"content-format":[9004111223037711],"framework-box":[],"vertical":[131],"ppma_author":[9004111222787781],"class_list":["post-9004111223078810","resources","type-resources","status-publish","has-post-thumbnail","hentry","category-product-management","category-project-management","content-format-article","vertical-product","author-lisa-bruce"],"yoast_head":"\n[Quick Guide] How to Build a Successful Mentorship Program | Pragmatic Institute<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.pragmaticinstitute.com\/resources\/articles\/product\/quick-guide-how-to-build-a-successful-mentorship-program\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"[Quick Guide] How to Build a Successful Mentorship Program | Pragmatic Institute\" \/>\n<meta property=\"og:description\" content=\"When you are on a career path, there are plenty of others who are on a similar journey. 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